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Generate & Export Invoices and Expenses Without a Selected Accounting Program

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There is no obligation to select from our list of available Accounting Package options, in order to create invoices and expenses in your fp. system.

Please review this article to learn the steps you should take to set your system up in this way.

Set the Office Preference

Set the Office Preference

From the ADMIN menu, choose System Set Up > Office Preferences.

On the resulting Office Details page, click Edit Details.

From the Accounting Package dropdown menu, select Manual Entry. Click Submit to save your changes.

You do not need to take any further steps in order to invoice or make expenses. In fact, the item called "Integrate Accounting", which one would usually need to complete, is now absent from the ADMIN menu.

Create Invoices

In your system, create invoices as needed.

On the Invoice Details page, you have the option, dependent upon your workflow, to mark it as Posted. using the Post Invoice button.

You will then have the additional option to mark the invoice as Manually Exported - perhaps once you have entered it into your accounting package.

Note that neither of these invoice status change options have any ripple effect, or impact to your accounting system. This is just a way to mark invoices, enabling you to search by these statuses as needed.

Create Expenses

In your system, create expenses as needed.

On the External Expense Details page, you have the option, dependent upon your workflow, to mark it as Posted. using the Post Expense button.

You will then have the additional option to mark the Expense as Manually Exported - perhaps once you have entered it into your accounting package.

Note that neither of these expense status change options have any ripple effect, or impact to your accounting system. This is just a way to mark expenses, enabling you to search by these statuses as needed.

Important Note

As your fp. system is not connected to your accounting package, it is not going to prevent you or warn you, should someone make changes to an invoice or expense marked as exported. If you edit an invoice or expense, that has been exported, it is your responsibility to make sure your fp. records are also updated, and that you update your accounting package as needed.

We welcome your questions or concerns: support@functionpoint.com

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